The GoHighLevel for RTOs.
Same automated follow-ups and pipelines you love. Plus enrolments, USI, learning, marking, certificates and AVETMISS™ reporting, all on one student record.
The quick answer
If you run a marketing agency, GoHighLevel is hard to beat. If you run an RTO, the follow-ups are only the start. Every lead has to become a compliant enrolment, a USI, a learner, an assessment, a trainer sign-off, a certificate and a line in your AVETMISS™ file. RTO Grow does all of that in one system, with the automations running across every step.
What GoHighLevel does well
GoHighLevel is a genuinely good platform. It puts CRM and pipelines, workflow automation, email and SMS, calling, booking calendars, websites and funnels, courses and communities, and review management under one login. Agencies can white-label it and resell it to their clients. Plenty of RTOs use it for their marketing, and it's easy to see why.
Where an RTO hits the gap
GoHighLevel was built for businesses that sell and book. An RTO also has to train, assess, certify and report, and those jobs need software that knows what a unit of competency is. With GoHighLevel, an RTO still has to add:
- An enrolment form that collects AVETMISS™ data correctly
- USI verification with the USI Registry
- Pre-training review, LLND and LLN support plans
- An LMS for learning and assessment
- Trainer marking, feedback and competency sign-off
- Certificates and statements of attainment
- An evidence trail for audit
- NCVER and government funding reporting
That means a separate SMS and LMS, connected to GoHighLevel with webhooks or Zapier. Every connection is a place where data goes missing: a student who enrolled but never landed in the SMS, a result that never made it back.
Side by side
| What you need | GoHighLevel | RTO Grow |
|---|---|---|
| CRM, enquiries and pipeline | ✓ | ✓ |
| Automated emails and follow-ups | ✓ | ✓ |
| Booking classes and payments | ✓ calendars and payments | ✓ class bookings, Stripe and payment plans |
| Websites | ✓ | ✓ on the Grow plan, with your courses on it |
| Online courses | ✓ courses and communities | ✓ LMS, SCORM and gamified courses, AI content builder |
| AVETMISS™ enrolment form | Build it yourself | ✓ built in |
| USI verification | Add another tool | ✓ checked with the USI Registry |
| Pre-training review and LLND | Add another tool | ✓ sent automatically after application |
| Trainer marking and competency sign-off | Add another tool | ✓ on the trainer's phone, with video feedback |
| Certificates and statements of attainment | Add another tool | ✓ one queue, QR-verifiable |
| Trainer credentials checked against units | Add another tool | ✓ flagged before rostering |
| Evidence filed for audit | Add another tool | ✓ filed as you go |
| AVETMISS™ and government funding reporting | Add another tool | ✓ AVETMISS™ 8.0 Ready |
| Where your data lives | Check with HighLevel | Sydney, Australia |
| Pricing | See HighLevel's pricing page, plus usage fees for email, SMS, calls and AI | See RTO Grow pricing |
We recommend checking HighLevel's current plans and usage fees on their pricing page before you compare costs.
Same automations, built for VET
Everything people love about GoHighLevel's workflows works the same way in RTO Grow. Pick a trigger, pick who it applies to, write the message, preview it, switch it on. The difference is the triggers. In RTO Grow they're things like "student enrolled", "booked into a class", "two days before class", "e-learning not finished", "USI invalid" and "last unit completed".
And they come pre-loaded and switched on. Set up your course and go. See every automation
Can I keep GoHighLevel?
Yes. Some RTOs keep GoHighLevel for top-of-funnel marketing like ads, landing pages and lead magnets, and run everything from enquiry onwards in RTO Grow. Most find that once enquiries, follow-ups and bookings live in RTO Grow, the extra subscription isn't doing much. Either way works.
Quick answers.
Is RTO Grow like GoHighLevel?
Yes, in the way it works. Both put CRM, pipelines, automated follow-ups, bookings and email in one place. RTO Grow adds what an RTO needs on the same record: enrolment forms, USI, learning, marking, certificates and AVETMISS™ reporting.
Can GoHighLevel be used as an RTO student management system?
GoHighLevel is a marketing and CRM platform. It isn't built to verify USIs, record competency outcomes, issue certificates or produce AVETMISS™ files, so RTOs using it still need a separate student management system and LMS.
Does RTO Grow have automated follow-ups like GoHighLevel?
Yes. Automations trigger on enrolment, bookings, class dates, e-learning progress, missing USIs, payment plans and more. They come pre-loaded and switched on.
Can I use GoHighLevel and RTO Grow together?
Yes. Some RTOs keep GoHighLevel for ads and landing pages and run everything from enquiry onwards in RTO Grow.
How much does GoHighLevel cost compared with RTO Grow?
HighLevel publishes its plans on its pricing page, and charges usage fees for email, SMS, calls and AI on top. RTO Grow's plans are on our pricing page.
Where is my data stored?
RTO Grow is hosted in Sydney, Australia.
Get the GoHighLevel feeling, built for your RTO
Start a free trial, set up your first course and your automations are already running. Or book a 30-minute walkthrough and we'll show you yours.
GoHighLevel and HighLevel are trademarks of their owner. RTO Grow is not affiliated with HighLevel. Features checked 1 November 2026 from gohighlevel.com/pricing.